e-Volve Online

e-Volve Online gives us an unrivalled competitive advantage by increasing our customer’s productivity and efficiency whilst reducing their costs. Our customers manage all of their IT procurement needs through a single portal interface that provides them total visibility of their IT supply chain.

By streamlining the procurement process our customer’s administration and operational costs saved as a result are often substantial.

e-Volve Online was developed with our clients, for our clients.

Our clients can utilise e-Volve Online to report on the status of a purchase order, manage their cost codes, view a list of every product on back order, update the location of a particular company asset or track the warranty and licenses associated with these assets - all at their own convenience.

Through our innovative use of technology we are able to continually deliver price, process and procurement excellence to our clients through e-Volve online.

Key functions of e-Volve Online

Search – allows customers to actively search our extensive catalogue of over 450,000 products from a comprehensive range of over 475 manufacturers to find the right solution for their business. Transparent pricing allows customers to benchmark competitive products and ensures they always receive the best price on their purchases.

Quote – customers are able to generate instant, obligation-free quotes online. This allows them to make real-time business decisions. Most large organisations have procurement policies in place stating at least three different quotes are required on every product needed to ensure competitive pricing is secured. This process takes weeks, even months, with our local competitors due to the manual task involved in going direct to each vendor or reseller to complete the process. e-Volve offers a consolidated solution which fast-tracks everyday activities.

Order – customers can turn any quote into an order when they are ready to make the purchase. Most orders of confirmed stock that are placed before 2pm will be delivered the next day, regardless of the location throughout Australia (please note some heavier items will be required to go by road which may increase the transit time – for urgent deliveries please discuss your options with your account manager).

Invoicing and statements – all invoices and statements are sent electronically through e-Volve Online. This reduces the paper trail and gives users quick access to past invoices if they are ever needed.

Asset Management - A major benefit of using our online portal is the extensive tracking capabilities that make asset management a reality.

For example when a piece of hardware, software application license or maintenance agreement is expiring in 3 months, e-Volve Online automatically generates an email to the client advising of the expiration, empowering the client to take control of the renewal process before expiry.

As our clients procure through e-Volve Online, a database of critical asset and warranty data is created which can be viewed online or extracted in report at any time. Where a warranty claim needs to be made and proof of purchase is required, IT Managers would usually need to speak to a person in the relevant finance division and request a paper copy of the original invoice matched to the serial number of the product. Using e-Volve Online, this information is at their fingertips. They can search by invoice, serial number or even by the original purchase order and view, print or send a PDF of the proof of purchase identifying the serial number back to the manufacturer. The manufacturer’s contact details are also visible on screen when making that warranty claim online.

Reporting – All data generated during the procurement process is fully accessible for online viewing and retreival via e-Volve’s secure client portal. This allows us to access a wide range of reports to assist our customers in their planning and internal reporting. Reports including the highly demanded back order report which gives daily updates on all products that are on back order and customers can request a client value report which shows how much their business has saved by using e-Volve corporate technology for their IT procurement requirements.

Resolve - A major component of the application which differentiates e-Volve corporate technology from its competitors is "Resolve". Resolve is a real-time support tool that manages email communications and monitors client activities.

Resolve allows all communication to be recorded to ensure the seamless flow of information between our customers and our team.

Xplanner - All of our customers run numerous IT projects throughout the year. We have developed a valuable tool that allows our customers to create and cost their projects more efficiently and effectively.

Xplannner allows customers to plan out the costs of a project by generating quotes specific to a project. To assist our customers with project control and governance we are able to grant authorisation responsibilities on all projects to ensure project managers can request sign off on all quotes before purchasing rights are granted.

Corporate Services

e-Volve Corporate Services encompasses additional, value added facilities designed to simplify and enhance the overall procurement process. Corporate services include Finance, Insurance and Asset management, assistance with business case preparation, equipment acquisition and disposal planning and strategic channel management.

Consulting

The team at e-Volve corporate technology are experts in IT, strategic sourcing and procurement. Let us assist you in the consultative stage of your project planning to ensure we identify the best solution for your future business needs. We can provide supply chain, vendor engagement and management and strategic sourcing consultative services to significantly reduce IT procurement costs and maximise total cost of ownership (TCO) returns for clients.

ERP Integration

e-Volve online can provide Enterprise Resource Planning (ERP) connectivity to provide electronic quotes for workflow approval and can receive cXML orders directly into its database. Electronic XML invoice and asset data can be provided to negate the need for IT and finance data capture.

If you would like to integrate this function please contact your account manager who will be able to assist you with this.

Employee Purchasing

Incentive programs, like our employee purchase program, myevolve, are becoming highly important to our customers as they struggle to retain staff in today’s competitive job market.

We give our customers the opportunity to reward their employees by offering them personal purchasing benefits on a selected range of high quality, at corporate rates through our online employee purchase site that was set up especially for the employees of our corporate customers. This site is myevolve.com.au.

myevolve is a fantastic employer incentive program that helps to build staff retention and loyalty. myevolve.com.au has a great range of IT and consumer electronic products with exclusive savings on carefully selected big brand names.

myevolve will enable your company to:

Improve your employee benefits and incentives scheme
Foster strategic HR and business targets
Promote employee of choice status
Reduce impact on internal IT resources
Inspire productivity improvement and staff retention
Display HR practices to external stakeholders

myevolve will offer your employees:

A selected range of the latest, high quality technology products
Great corporate discount rates
Individual personal online accounts
Simple online ordering without leaving the house
Access 24 hours per day
Courier delivery of goods nationwide
Special deals on latest technology products and package deals

How does it work?

Users register with their company registration code to receive their unique id
Users can then search for products online
After selecting the items that they wish to buy they simply add these to their shopping cart and pay online using their credit card
Goods are delivered via courier to the nominated delivery address, in stock products that are ordered prior to 2pm are delivered the next day anywhere in Australia

To set up access to myevolve for your company please ask your personal account manager for further information.